The Motiv8 platform can be further
enhanced with an additional software components.
“Motivate your employees, with our HR software.”
Motiv8 is an integrated
employee management platform, that is designed to provide active participation
of all employees in the overall working cycle.
The system provides distribution of processes throughout the entire organization
according the internal rules and procedures, thus increasing transparency in the
human resources operations, and monitoring and maximizing utilization of the
This approach enables HR professionals to truly comprehend the work force, the
skills, abilities and behavior of the employees, which is necessary in order for
the organization to achieve the strategic targets.
Consistent implementation of organization
policies through the Motiv8 platform ensures adherence to rules and regulations,
promoting a harmonious work environment.
Systematic and continuous tracking of business
performance using Motiv8 helps identify strengths and weaknesses, facilitating
data-driven decision-making for organizational growth.
Information Access & Employee Relations
Motiv8 offers easy access to essential
information, empowering employees and management with real-time insights for better
decision-making, thereby improving employee-employer relations and fostering trust
within the organization.
Employee Dossier & Comprehensive Data
The Motiv8 platform provides an extensive and
unique employee dossier, enabling HR professionals to have a comprehensive view of
employee data for better talent management, making it easier to track performance,
growth, and career development.
Elimination of repetitive data entry with
Motiv8 reduces errors, improves data accuracy, and ensures a reliable and organized
Motiv8 allows HR professionals to focus more on
strategic challenges and employee development by reducing the burden of administrative
Automation of administrative processes within
the HR department through Motiv8 streamlines operations, saving time and resources while
enhancing overall efficiency.
The Motiv8 platform allows for effective
monitoring of expenditures, enabling the organization to optimize costs and achieve
Modules of the Motiv8 Platform
Organization and systematization
The organization and systematization module enables an easy and a
way to get insight into the organizational structure of the company.
Defining the organizational structure
Creating and managing organizational units
Creating and managing work positions
Creating and managing work places
Unlimited number of levels in the systematization
Approval of systematization
Reviewing the systematization history
Automatic generation of an organizational chart
Exporting an organizational chart
The personnel records module enables the user to enter, manage and review
data regarding the
company’s employees, external associates and working bodies.
New employments and creation of required documentation
Extensive employee dossiers
Change of work position and salary
Administering a working relationship in accordance with the legislation
Management of working bodies and memberships
Management of external associates
Absences and time management
The absences and time management module serves as a tool that indicates
regularity and work discipline of the employees.
Management of records of working hours
Integration with time attendance systems,
from various vendors
Approval of absences/overtime
Automatic generation of legal documents related to the absences
Creation and review of vacations
The payroll is customized in accordance with the current legislation in
country where the software is
implemented. All of the personnel data of the employees, the organizational structure and
absences are taken into consideration for the calculation process.
Calculation of salary in accordance with the legislation
Possibility of general and individual calculation
Records of bonuses, deductions and allowances
Monthly control reports
Annual budget plan
Professional improvement – Training
The professional improvement module gives the users the ability to
and manage various training events and monitor the outcomes.
Planning and administering training programs
Training evaluation according to a three or five level system
Monitoring the development of the employees and the results from the trainings
The performance evaluation module enables the appointed HR employees to
create, convey, manage and review performance evaluations.
Customized process according to the client’s needs
Linking individual goals with the goals of the organization
Measuring the result and quality of the work
Fulfilment of goals
The 360 method is a highly effective evaluation process of the employees’ success,
is used to gain feedback for the level of efficiency, and give it back to every
employee, evaluated by other employees, superiors, subordinates, team members, or
The software contains a 360 evaluation module that helps automate this whole
process. This consequently helps simplify and ease the workload during the
review and report generation.
The recruitment module enables the users to create and manage the job
vacancies and appoint
evaluators for the applicants.
Administration of the recruitment process
Integration with the Personal Administration module
Possibility of integration with external online application form
Unique and unified applicant database
Evaluation of candidates according to a three or five level system
Definition of assessment criteria
The Motiv8 platform can be further enhanced with an additional software component,
recruitment portal. This component is intended for registration of external
to the company’s job vacancies and provides full integration with the human
Human Resources Committee
The main purpose of the human resources committee module is to enable the
users to preview and decide upon requests made through the self-service portal.
Approval of various types of employee requests (i.e. business expenses, advance
payment, certificate, etc.)
Management of the employees’ warning remarks
Management of the employees’ exit interviews
The Self-Service Portal provides effective and efficient communication between the employees and facilitates the overall administrative processes.
The Self-Service Portal enables the employees to:
Preview, update or fill out missing information in their dossiers
Preview and apply for internal job vacancies
Submit various requests (i.e. absence, overtime, business expense, advance payment, certificate, etc.)
Preview, apply and give feedback for trainings
Execute a performance evaluation
Evaluate job candidates as a panel member
Preview pending tasks
Meeting room events calendar
The Self-Service Portal enables the managers to:
Approve various requests submitted by the employees
Preview and decide upon employees’ absences and overtime
Submit various requests (i.e. warning remarks, requisitions, resignation forms,
Submit a request for a training and give feedback for trainings
Execute a performance evaluation
Manage employees tasks
Meeting room events calendar
Onboarding, Offboarding and Exit Interview
This module provides comprehensive digitalization for both Onboarding and Offboarding processes while effectively managing and recording Exit Interviews.
The Onboarding process is structured into two main components: Pre-hire tasks and Onboarding tasks.
The Offboarding process is designed as a customizable checklist, facilitating the seamless execution of tasks between users.
Additionally, the Exit Interview feature allows for meticulous tracking of valuable insights and feedback.
Employee Net Promoter Score (eNPS)
Tracking Employee Net Promoter Score (eNPS) is crucial for enhancing overall employee experience, engagement, and satisfaction.
This module facilitates effective management of the employee engagement process, equipping administrators and managers with dynamic tools to track,
analyze survey results, and adapt strategies for continuous improvement in engagement.
Additional Modules of the Motiv8 Platform
The reporting system is consisted of three segments:
Standard reports – allow the user to generate the predefined reports in the
Pivot Grid reports – allow the user to create custom ad-hoc reports, with
information according to the momentary requirements
Dashboard reports – allow the user to preview several predefined key indicators
The system allows filtering of the data contained in the reports
under various parameters.
All reports can be printed or saved in one of the supported file formats (i.e. PDF,
XLS, XLSX, RTF, DOCX, MHT, HTML, Text, CSV or Image).
The HR budgeting component gives the users insight and helps them predict
the salary budget for the following year. The results from the executed calculation can be
properly previewed with several reports (i.e. general HR budget forecast, employee forecast,
realized HR budget, summarized report of the realized HR budget).
The platform supports work with two types of documents:
Scanned documents – all existing employee documents that are kept in printed
format can be scanned and afterwards attached through the application into the
electronic dossiers of the employees
System generated documents – automatically created documents from the system
based on templates and (previously) entered employee data, that are saved into
the database (becoming independent from the template) and can be printed
The document templates can be modified with the integrated
document editing component.
Aside from the standard (e-Mail) notifications, the platform contains a
notifications center in which the users can view all of the system generated notifications,
according to some predefined rules and/or events.
The notifications that are embedded in the software represent control mechanisms for the
course and duration of all processes, for example:
Notification for a decision-making period
30 days before the expiration of a fixed-term contract
Employee with 150 hours of overtime
Request for recruitment
Training notifications, mentoring program notifications, project notifications
Employee birthday notifications
30 days before the expiry date of the medical examination
30 days before the expiry date of the uniform
The software administration section enables the user to define and manage
certain software settings (i.e. the companies, user roles, users and the titles of the menu
items), as well as the input data that needs to be predefined for certain software modules.
Our HR software is well recognized and used in 5 Balkan countries, across 10 industries, serving
over 30 companies and benefiting more than 10.000 active users.
Whether you have a question, want to start a project or simply want to connect.
Feel free to send us a message in the contact form